CBIS Officer - Regional Support - [Archived Advertisement]

Acknowledgement of Country

CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation

The Opportunity

• Join team CSIRO and help make the impossible possible!
• Bring your admin expertise to support Fleet Services
• Supportive work environment, with up to 15.4 Super

Join CSIRO as our Regional Fleet Support, you will provide administrative services to support the operations and activities of the Fleet Office and provide high quality and timely support services to CSIRO Business Units(BU) and local site fleet administrators. The National Fleet Office supports the administration of CSIRO’s large, diverse, and decentralised fleet comprising around 800 vehicles, via a national fleet network across 59 locations. 

Acting as our first point of contact for queries from Site Fleet Contacts and other CSIRO staff on fleet-related matters, you will provide consistent, accurate, up-to-date, and concise fleet information, advice and guidance on Fleet processes, procedures and policies relating to the CSIRO National Fleet network. Your ability to build strong stakeholder relationships with internal team members and external business partners to facilitate effective fleet operations will be pivotal in succeeding in this position. If you're looking to join an organisation which is purpose led and love the idea of helping support world class science to occur, then why wait, apply now! 

Your duties will include:

• Administer the Annual Renewal Program by implementing, updating and providing progress reports in accordance with established procedures.
• Provide a point of contact for Regional fleet site contacts in all matters relating to fleet administration in the region. Respond to fleet-related queries from CSIRO staff and provide training where required.
• Coordinate fleet lifecycle activities for business units including:
  • Report on and make recommendations on fleet utilisation and vehicle requirements in consultation with relevant stakeholders.
  • Identify and manage lease change requests and lease modifications (contract variations) through assessing utilisation and reviewing contract terms.
  • Action acquisition and disposal processes are followed and are in line with CSIRO procurement requirements.
  • Provide assistance to CSIRO business units with vehicle selection (fit for purpose) and value for money in terms of lease verse purchase verse ad-hoc hire for the region fleet.
• Monitor, report and liaise with Business Unit contacts and/or Site Fleet contacts on upcoming vehicle lease end dates including decisions on renewal, replacement and return of vehicles at the end of lease. This will be undertaken in conjunction with and at the direction of the CBIS Coordinator, Service Delivery.
• Coordinate activity required in the event of vehicle incidents, accidents and safety recalls including liaising with CSIRO staff, third party contractors, suppliers and repairers, CSIROs Insurance and Safety teams.
• Undertake a range of fleet administration tasks including managing fuel cards, monitoring and responding to fleet enquiries, monitoring trip acquittals and vehicle servicing schedules, installation of IVMS devices and other tasks associated with maintaining data, managing vehicle registrations and service records.
• Undertake project work as allocated by the CBIS Coordinator, Service Delivery

Location: Open to all States and Territories within Australia 
Salary: AU$68,148 - AU$86,733 plus up to 15.4% superannuation
Tenure: Indefinite, Full-time
Reference: 92515

To be considered you will need:

• Communicate effectively and respectfully with all staff, clients and suppliers in the interests of good business practice, collaboration and enhancement of CSIRO’s reputation.
• Work collaboratively with colleagues within the National Fleet Office, the business units and across CSIRO, to reach objectives.
• Demonstrated experience and a willingness to undertake a range of general administrative support tasks in a decentralised office environment.
• Proven ability to demonstrate initiative, actively contribute as a team member and share relevant and useful information.
• Sound keyboard skills, knowledge of Microsoft Office applications and the ability to become familiar with use of fleet management software and systems.
• Holding a current driver’s licence as interstate and locate travel may be required.

Desirable

• Demonstrated experience working in administration.
• Knowledge or experience of fleet management or similar industry.

For full details about this role please review the Position Description

Eligibility

Applications for this position are open to Australian/New Zealand Citizens, Australian Permanent Residents. Appointment to this role is subject to provision of a national police check and may be subject to other security/medical/character requirements.

Flexible Working Arrangements

We work flexibly at CSIRO, offering a range of options for how, when and where you work. 

Diversity and Inclusion

We are working hard to recruit people representing the diversity across our society, and ensure that all our people feel supported to do their best work and feel empowered to let their ideas flourish. 

About CSIRO

At CSIRO Australia's national science agency, we solve the greatest challenges through innovative science and technology. We put the safety and wellbeing of our people above all else and earn trust everywhere because we only deal in facts. We collaborate widely and generously and deliver solutions with real impact. 

CSIRO is committed to values-based leadership to inspire performance and unlock the potential of our people.

Join us and start creating tomorrow today!

How to Apply

Please apply on-line and provide a cover letter and CV that best demonstrate your motivation and ability to meet the requirements of this role.

Applications Close

2 May 2023, 11:00pm AEST